Senior Executive Assistant

Summer Fridays

Summer Fridays

Los Angeles, CA, USA
Posted on Thursday, March 21, 2024

JOB TITLE: Senior Executive Assistant

REPORTS TO: C-level executive(s)



The Senior Executive Assistant serves as a source of empowerment to C-level leadership at Summer Fridays, performing diverse duties that require a high level of initiative, discipline, sound decision-making, discretion, and confidentiality. The ideal candidate is a proactive problem-solver and multi-tasker with exceptional communication skills, meticulous attention to detail and the highest level of professionalism—even under pressure. They thrive in a fast-paced, dynamic environment and take on tasks with energy and enthusiasm.


Provide daily support to C-level executive(s), including, but not limited to the following:

  • Actively manage calendars, scheduling meetings and engagements to ensure efficient use of time and prioritization of tasks
  • Manage all business travel, coordinating travel plans and logistics (domestic and international)
  • Manage expense reports, ensuring timely and accurate processing
  • Take detailed notes and proactively follow up on action items in key meetings
  • Assist with email management, monitoring, sorting, screening, and flagging messages and acting as gatekeeper for requests and solicitations
  • Ensure all contacts and files are kept updated and accurate
  • Provide support on all administrative tasks—initiating, maintaining, and updating projects as required/requested
  • Continuously seek opportunities for process improvement and efficiency optimization within the executive's workflow
  • Take initiative to anticipate needs and proactively address them
  • Manage highly sensitive information with discretion and confidentiality
  • Special projects and tasks as necessary


  • BA/BS degree or Associates Degree
  • 5+ years’ C-level executive assistant experience
  • High degree of propriety and professionalism
  • Exceptional organizational skills and meticulous attention to detail
  • Strong communication/interpersonal skills
  • Strong multi-tasking skills, ability to prioritize new tasks as they come in
  • Positive, can-do attitude
  • Solid knowledge of MS suite products, including Word, Excel, PowerPoint and Outlook
  • Must be based in Los Angeles; requires 2-3 days minimum per week in office