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Human Resources + Office Coordinator

Summer Fridays

Summer Fridays

People & HR
Los Angeles, CA, USA · Los Angeles, CA, USA · United States
Posted on Wednesday, June 19, 2024

JOB TITLE: Human Resources + Office Coordinator

REPORTS TO: Senior Manager, Human Resources

DEPARTMENT: Executive/G+A

OVERVIEW

The Human Resources + Office Coordinator is responsible for managing the administrative and clerical functions of the HR Department and coordinating Summer Fridays’ front office needs.

RESPONSIBILITIES

HR SUPPORT

  • Supporting the HR Manager with the following employee management functions:
  • Posting jobs and screening potential applicants regarding their skills, experience and education
  • Contacting references and performing background checks on applicants
  • Informing applicants about position details, benefits and duties
  • Conducting new employee orientation and training
  • Supporting benefits open enrollment process
  • Maintaining the employee handbook
  • Management of HR/employment files (i.e. job descriptions, offer letters, resignation, resumes, etc.)
  • Coordinating and administering employee surveys
  • Working with HR/Office Manager to coordinate employee Town Hall meetings and events
  • Managing Summer Fridays’ LinkedIn account
  • Other HR tasks/projects as necessary

OFFICE SUPPORT

  • Serving as primary contact/liaison for Property Management company; organizing/coordinating all necessary maintenance to ensure office space is in optimal working order
  • Managing office and parking key cards
  • Monitoring, ordering and organizing office supplies and office product inventory
  • Ordering equipment/supplies for new team members
  • Managing and distributing inbound packages
  • Building gift bags and sending packages to VIP corporate contacts
  • Serving as primary administrator for Summer Fridays’ Slack channel
  • Ensuring conference rooms and shared spaces are organized and guest-ready at all times
  • Other office tasks/projects as necessary

REQUIREMENTS

  • Associates Degree or BA/BS degree
  • Demonstrated experience in HR administration
  • Demonstrated experience with office management/reception
  • High degree of propriety and professionalism
  • Exceptional organizational skills and attention to detail
  • Strong communication/interpersonal skills
  • Strong multi-tasking skills, ability to prioritize new tasks as they come in
  • Positive, can-do attitude
  • Solid knowledge of MS suite, including Word, Excel, PowerPoint and Outlook
  • Must be based in Los Angeles; requires 4 days minimum per week in office